Job Postings

With an overarching knowledge of all major gift events taking place at the Whitney, the coordinator works directly with major gift officers and is involved in a wide range of activities, including the planning and execution of all aspects of patron events in tandem with Special Events; generates renewals and correspondence; monitors patron group budgets; maintains income reports, donor and prospect lists and records; direct contact with the Director’s Office and the Curatorial Department and will work indirectly with the Whitney’s volunteer leaderships and supporters; and help monitor and track the overall Major Gifts budget and assist on projects as they arise.

Job requirements: B.A; 2 to 3 years development experience in a museum; excellent oral and written communication skills; strong organizational abilities and excellent phone manner; MS Office and Raiser’s Edge knowledge required. Availability to work evenings and weekends is essential. The ideal candidate must be adaptable; flexible; detail and deadline oriented; and have the ability to juggle multiple projects in a fast paced environment.

Responsibilities include:

• Selling admissions tickets on Ticketmaster VISTA (Point of Sales Ticketing System)
• Selling Museum memberships
• Distributing audio guides
• Responding to general customer questions and concerns
• Providing information to visitors

Requirements:

• A minimum of 1 to 2 years of customer service experience
• Good communications skills
• Personable 
• Professionalism
• Excellent people skills
• Strong cash handling skills
• Previous experience in a non-profit institution is a plus
• Knowledge of Ticketmaster Vista Point of Sales ticket system is a plus
• Background or interest in art a plus
• Flexibility to work some evening events or programs

If applying via email, please send a cover letter and resume as a single MS Word document or PDF (please no more than three pages) in an email with your last name followed by “VA” in the subject line.

Responsibilities include, but are not limited to, the following:

• Assist the accounts payable administrator with weekly accounts payable processing and mailings using Blackbaud’s Financial Edge Accounts Payable software
• File vouchers and journal entries
• Assist with the monthly close process, bank reconciliations, the preparation of audit schedules, and pulling audit selections
• Assist with other balance sheet account reconciliations and documentation as needed
• Assist in responding to Museum employee, vendor, and independent contractor inquiries
• Prepare files for year change over
• Assist New Building Project reporting and other Accounting staff, as needed

Requirements: B.S. in accounting (or currently pursuing a related degree); accounts payable experience; MS Office; Blackbaud’s Financial Edge Accounts Payable software or other not-for-profit software preferred. Candidate must possess strong organizational and communication skills as well as the ability to multitask, meet tight deadlines, and learn software as needed.

Requirements:

• Refrigeration Engineering License Cat-Q01 (NYC Fire Department Certificate of Fitness)
• CFC Universal Certification
• References
  

The responsibilities and tasks of the position will evolve along with the needs of the project and include: extensive research; writing and preparing presentations and reports; budget management; supervision of the curatorial assistant for the new building project; coordination among other curatorial staff and departments in the Museum, as well as external contacts, including artists and galleries; assistance with organization of the accompanying publication and the website; writing didactic text for the catalogue, labels, brochures, and calendar copy; participation in production of audio and visual components for the exhibition; other relevant duties as assigned.

Job requirements include: M.A. in art history with specialized knowledge of twentieth-century art; five years of museum and exhibition experience, including permanent collection work; demonstrated organizational skills and strong initiative; excellent writing, interpersonal, and communication skills; collaborative spirit; good computer skills are crucial, including experience with TMS, Microsoft Office, Excel, and PowerPoint.

Duties and responsibilities will include: research on artists, works, and cultural issues; assisting in the planning and installation of exhibitions (correspondence, loan forms, checklists); assisting with catalogues (obtaining transparencies, reproduction permissions, necessary back-up information), brochures and grant applications; compiling bibliographical archives; writing didactic labels, brochures, and calendar copy as needed; assisting with museum acquisitions and meetings, coordinating information among various departments; acting as liaison with the chief curator’s internal and external contacts, including trustees, donors and committee members; a range of administrative duties (telephone, maintenance of records, correspondence, general office and clerical duties).

Job requirements include: B.A. and interest in twentieth to twenty-first century art; previous administrative and museum/gallery curatorial experience; Microsoft Office required; excellent writing, research, communication, clerical, and organizational skills; excellent telephone manner and attention to detail; ability to handle several projects simultaneously and meet deadlines.

Responsibilities:

• Curate and advise on an ongoing program of music, dance, theatrical, and other performance events, including selecting the performers as well as arranging all technical aspects in consultation with various museum departments (see “Relationships” below)
• Ensure the continued integration of the performing arts within the overall artistic direction of the Whitney Museum and to advance performing arts within a visual art context both nationally and internationally
• Oversee the administration of the performance program and its attendant activities, functioning as liaison with Whitney departments as well as the public, other institutions and organizations, and scholarly communities
• Spearhead the transitional period leading up to the Whitney’s new building, including overseeing potential collaborations with local organizations such as the High Line, the Kitchen, and Dia to use vacant commercial spaces and outdoor public plazas in the Meatpacking District as “laboratories” to programmatically test out the range of opportunities offered by the new building
• Prepare the Museum’s performance-related intellectual assets (library, archives, etc.) for the new building with the aim of bringing the Museum’s “gray matter” to the fore for the benefit of artists, scholars, academic institutions, curators, and the public
• Work with the Publications and Graphic Design departments to produce scholarly texts, brochures, invitations, etc.
• Develop and write interpretative materials in consultation with the Education department
• Routinely attend performing arts festivals and programs of sister organizations to remain current with and conduct research into current practice in the museum and performing arts field
• Attend regular curatorial meetings and participate in the routine business of the department; represent the curatorial department on various committees and undertake special projects as requested by the chief curator
• Generate and manage program-specific and administrative budgets

Relationships:

• Supervise the curatorial assistant, performing arts
• Internal relationships: regular contact with all departments, including Exhibitions and Collections Management, Education, Development, Publications, Graphic Design, Legal, Visitor Services, Engineering, Security, and Facilities
• External relationships: regular contact with artists; patrons and various constituent groups for fundraising and cultivation; members of the press; and colleagues at other institutions.

Requirements:

• M.A. in art history or strong knowledge of twentieth century and contemporary art preferred 
• At least five years of experience as a curator/producer working in the performing and visual arts, showing evidence of both curatorial abilities as well as administrative and managerial skills; significant writing experience is essential; scholarship in the field of modern and contemporary art and a track record of programming and publications

This position is both managerial and editorial in nature; the successful candidate will have the desire and ability to successfully manage projects while maintaining a strong interest in their creative and editorial development.

Managerial Responsibilities:

• General project management for all digital initiatives using our web-based project management system; establishing, initiating, and maintaining project management procedures around the website and all digital media efforts.
• General management of all website content, including production, via the Museum’s proprietary content management system; manage timely, accurate content updates on the website in collaboration with various departments, including the Museum’s online calendar, exhibition-specific initiatives, and marketing/communications efforts.

Editorial and Creative Responsibilities

• Collaborate with various departments (Education, Curatorial, Marketing) in order to develop compelling ways to articulate the Whitney’s programming in the digital space.
• Assist with general editorial oversight of whitney.org, including the Museum’s online magazine, Whitney Stories. Generate editorial ideas, write, and edit copy, in collaboration with departmental stakeholders.
• Other special projects and additional responsibilities as assigned.

General Requirements: B.A. degree; minimum of three years professional web production/ digital content management experience (five years preferred); familiarity with a variety of commercial and proprietary content management platforms desired. Candidates must have a strong background in planning and execution of digital media initiatives, an interest and/or participation in online publishing initiatives (blogging, social media platforms, etc.) is desired; excellent organization and communication skills, and ability to ‘troubleshoot’ and work under strict deadlines. Please provide links to all relevant websites/social media profiles.

Website and Computer Skills: Basic knowledge of HTML/CSS, video production, database structures desired; familiarity with a variety of third-party websites and tools, including Google Analytics, Clicky, Flickr, Blip.tv, Basecamp, and major social media platforms (Facebook, Twitter) desired; experience with Raiser’s Edge and The Museum System (TMS) useful, but not necessary.

The project researcher for painting and sculpture will work within the Cataloguing and Documentation Office and will be responsible for conducting research on primary source materials relating directly to painting and sculpture in the Whitney Museum’s permanent collection. Working with archival records and other related sources, the project researcher will verify object data, such as provenance, exhibition, and publication history; installation requirements; and other relevant areas. The project researcher will also data enter research following established metadata and content standards maintained by the Cataloguing and Documentation Office.
 
Requirements: M.A. in art history, with a specialization in modern and contemporary American art (20th–21st century); knowledge of artistic practices as they relate to painting and sculpture; knowledge of metadata and content standards, such as Cataloguing Cultural Objects (CCO); working knowledge of collection management database systems, TMS preferred; two to three years of relevant museum experience with an emphasis in research; excellent communication skills; works well under deadline; strong organizational skills and attention to detail; the ability to work collaboratively.

The publisher will direct a program to advance the mission and artistic program of the Museum and will be responsible for all publications, taking leadership in the areas of editorial, production, and rights and reproductions. Additional responsibilities: Produce significant popular and scholarly catalogues for exhibitions and the Museum’s collection and additional publications to support and advance the Whitney’s brand; establish net positive contributing to the long-term business plan, taking into account the museum’s mission and program, as well as the marketplace, including electronic publishing.
              
Requirements: B.A. (M.A. preferred); 7–10 years of experience in a senior publishing position (preferably museum publishing) involving editorial, design, and production responsibilities; knowledge of print and electronic production; art production experience; contacts with publishers, writers, designers, etc.; some marketing experience desirable.