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Internships

Internship Information
Academic Year and Summer Programs

The Whitney Museum of American Art offers both academic year and summer internship programs for college students. Internships are geared toward juniors, seniors, and graduate students (no freshmen). Under the supervision of a department head or curator, interns learn about museum work and assist with regular departmental duties that range from research and special projects to administrative tasks.

Internships are an excellent opportunity for students to learn about a specific area within a  mid-sized cultural institution. Academic year interns are required to commit to a minimum of 2–3 days per week for the entire semester. The summer program is nine weeks and full-time. There is no stipend, but summer interns receive two monthly MetroCards, are eligible for regular employee discounts at the Museum restaurant and store as well as invitations to exhibition openings and free admission to most New York City museums.

Academic Internships for undergraduate and graduate students are by semester or full year. To apply, submit a resume and cover letter to hr@whitney.org stating the departments you are interested in working in, the skills you bring, and how you hope to contribute to the department. There is no specific deadline for the academic year, but it is best to apply before the beginning of the semester. For details on the summer program, please refer to the information below. The deadline for submissions for the summer internship is February 1. 


Fall Internships

Administration
Draft correspondence; assist with mail distribution; maintain gallery list for Director; screen Director’s office generic email inbox; answer telephone; Place; create invoice vouchers; scan, file, print documents; Research, Raiser’s Edge updates and archiving.

    Communications
    Organize and search press; maintain press lists and contacts; help produce materials for press previews; assist with tours and press events. 

    Curatorial
    The curatorial department is seeking multiple interns to help with a variety of tasks. Interns may assist with upcoming exhibitions, acquisitions, gifts, permanent collection research, exhibition and artist proposals, and general administrative duties. Demonstrated interest in art history, previous research experience, and basic knowledge of Microsoft Office are required.

    • Deputy Director for International Initiatives: Assist with ongoing research for an exhibition catalogue and traveling show on Helio Oiticica; assist with preliminary research for upcoming retrospective on Andy Warhol; assist with contextual research for works coming into the collection. General administrative tasks.
    • Drawings: Assist with research and TMS entries for upcoming June Leaf exhibition; general administrative duties
    • Permanent Collection: Assist with research and administrative duties for Carmen Herrera exhibition, permanent collection and potential acquisition research mainly for post-war painting and sculpture; produce reports and TMS usage (such as producing checklists, and object packages) in addition to summarizing findings. Assist with managing permanent collection paperwork: organizing and filing memos to the permanent collection object files, assistance with permanent collection insurance value updates, filing loan paperwork.
    • Permanent Collection: Assist with research and preparations for large upcoming permanent collection exhibition, archiving and follow-up research related to America Is Hard to See, and general research on potential acquisitions and permanent collection development.
    • Photography: Assist with Collected by Thea Westreich Wagner and Ethan Wagner and future exhibition projects, both photography and non-photography; emerging artist research; assist with Photography Acquisition Committee.
    • Prints: Assist with research for David Wojnarowicz exhibition, obtaining image rights and coordinating professional photography for catalogue; assist in drafting and sending loan forms. Assist with administrative/organizational tasks for Print Committee. Execute tasks as needed for Frank Stella exhibition—assist with hanging labels, sending invitations.
    • Andy Warhol ProjectThe intern will create (photocopy and organizing) packets of material to be sent to contributing writers; coordinating mailings of said packets; corresponding with writers regarding timely receipt of materials; managing flow of information; various research projects; assisting book writers during research trips to MoMA. Filing and fielding research questions through Warhol Films email address.

    Development

    • Development Records: Learn the basics of Raider’s Edge (RE) and master certain advanced skills. Assist with updating and maintaining The RE database; entry of donations; use of cleanup processes to maintain data integrity; update existing constituents and add new constituents as needed
    • Major Gifts: Assist with membership card mailing; prospect research (writing of thumbnails, gathering of contact information, entering to Raiser’s Edge); research event ideas and locations for patron groups and affinity committees; proposal creation for upcoming Whitney exhibitions; assist with special events (setup, check-in, logistical help as needed); organize and perform donor group mailings (solicitations, renewals, invitations); filing and cleanup of individual donor folders
    • Membership: Membership interns work with department staff on a variety of tasks, including customer service duties in person, over the phone, and over email; gift processing (including resolving problem payments and issues of donor intent); assisting in the preparation of email and print communications; assisting with event planning and execution including managing RSVPs and event check-in.

    Digital Media
    Help keep the Museum’s website, whitney.org, up to date while gaining hands-on experience with basic content management. Responsibilities include drafting webpages and adjusting page layouts. The digital media intern will have opportunities to conduct research for Whitney Stories and assist with special projects as needed.

    Education

    • Access and Community Programs: Assist with preparation and maintenance of exhibition-related access accommodations; assist with delivery of gallery, studio-based, and off-site educational programming for audiences with disabilities and groups from community-based organizations. Support departmental research and evaluation activities. Individuals with personal, academic, or professional experience with accessibility/disability are strongly encouraged to apply.
    • Interpretation: Assist with digital media, interpretation, and research projects including interpretive materials, audio, video, and web content; research; compiling information; archiving; writing; preparation and formatting of web content; data entry; digitizing content; photography; and video.
    • Family Programs: Assist Family Programs staff with preparations for programs by collecting and organizing art supplies and helping with administrative tasks; assisting with marketing initiatives and small-scale research projects; document programs by taking photographs and observing tours; assist staff to set up for programs and greet families at the Museum and during tours, workshops, and events. Must be available on select Saturdays (2-3 Saturdays a month) and one to two days in the office during the week.
    • School and Teen Programs: Interns will work closely with Museum staff to gain knowledge of and experience in the field of museum education, assisting staff with both administrative duties and with K-12 school groups entering the Museum. Work with the museum’s freelance educators to greet and orient K-12 school groups entering the museum for guided tours; assist in managing the School Programs calendar, website, and mailing list.  Assist School Programs staff in small-scale research projects, including data collection and analysis; assist Teen Programs staff with program preparation, and teen event support. Intern must commit to Tuesdays.
    • Public Programs: Assist with ongoing public programs (including Symposium, Annenberg Lecture, and courses) and with advance research for spring programs. Intern should be interested in event production, content research, and adult education. Wednesdays and Thursdays preferred.

    Graphic Design
    Assist the graphic design department with duties ranging from designing small projects to trimming wall labels. Scale of projects will vary based on skill level. Intern will also be able to attend various meetings to gain an understanding of the internal process at the Museum.

      Publications
      Image research and procurement for forthcoming catalogues. Review archival contracts to establish who owns rights for previous Whitney publications. Compile information in a spreadsheet for future use and reference by the director of publications. Scan and organize selected contracts.

      Theater/Production
      Assist in mounting of events in the theatre both technically and administratively. Knowledge of electrics, basic carpentry and audio skills preferred. 

      Research Resources, Library and Archives
      Internships are open to current students who have completed one semester in a Library and Information Science Program, or related Graduate Program.

      • Archives: Archival processing (arranging, describing, re-housing) archival materials according to archival standards; assisting with the accessioning of archival documents from museum staff; assisting the Archives Manager and curatorial team in researching materials related to institutional history, building history, and public programming; digitalizing and prepare digital surrogates of select archival material for access; labeling and numbering folders.
      • Library: Metadata creation for ephemera and books; collections assessment and library space planning; preservation rehousing for special collections; reference and circulation duties. 
      • Research Resources: The intern will assist in data-editing in the collection management system (TMS) to reflect updated internal content standards; assist in the organization of primary source documents relating to the permanent collection, such as backing board labels, including filing, research, and archiving. Research the current contact information for permanent collection artists, including gallery representation for living artists and estate information for deceased artists. Update constituent records in the museum’s database system to reflect research. Work with the Library Intern to migrate Documentation Artist Files into the Library’s Artist File collection and cataloguing database. Integrate boxes of Curatorial materials into permanent collection files. Assist Documentation Manager with object fact-checking and research requests as needed.